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Legislator Registration and Travel Scholarship
Reimbursement Policies

This year calls for a new approach so we can best respond to the expected new wave of state legislators joining your ranks. This means we are making strategic decisions about conference attendance to focus on engaging new legislators; specifically, we are prioritizing newly-elected legislators, those who have never attended a SiX conference before, those from states with whom we deeply engage and where the need and opportunity are greatest, and legislators who reflect our nation’s diversity.

SiX is offering a limited number of travel assistance scholarships to attend our 5th Annual conference. A Legislator Travel Scholarship of up to $200 is available to applicants who have been approved AND the applicant has registered to attend. Travel scholarships are available only to those who would not be able to attend without financial assistance.

Reimbursable travel expenses include: airfare or mileage to the host city (Washington D.C.), and ground transportation to the host hotel. Included with registration are breakfast and lunch on December 3 & 4 along with a Monday evening networking event. Meals outside the conference are not reimbursable expenses under this scholarship.

Registration Closes: November 21, 2018 at 5:00 PM MT

Legislators Responsibilities:

  • Upon application approval, registering and paying the $95 for sitting state legislators by September 15th or $150 after September 15th. $0 fee for newly elected officials
  • Make hotel reservation at the Omni Shoreham Hotel by October 19, 2018
  • Make all travel arrangements for air or ground transportation
  • Filling out the Travel Reimbursement Form (link will be provided to you) no later than October 19, 2018 to include receipts for all requested items

Participants are accountable to attend all sessions and conference events for which you have registered for in order to receive the travel scholarship. Late arrival or early departure – without receiving prior approval from a SiX Director – will result in a loss of the travel scholarship. Reimbursement checks will be processed 45-60 days after the conference.

SiX takes matters of Legislator indictments, accusations or investigations for any criminal behavior, sexual harassment claims or campaign finance violations seriously. In the event an approved applicant is under investigation, SiX reserves the right to revoke application to attend and Travel Scholarship.

Cancelation Policy:

If you need to cancel or change your flight, hotel or registration, you are responsible for making these changes and any fees incurred. SiX is not responsible for any fees associated with cancelations and you may no longer be eligible for the Travel Scholarship.  Cancelation fee = 50% of registration fee.

In the event of conference cancelation due to circumstances beyond the control of State Innovation Exchange, SiX will not be responsible for registrants’ costs associated with the canceled event. SiX responds and complies with all ethics inquiries from federal, state or municipal entities.

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